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Virtual Competition Best Practices – Organizer Sets the Flow

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Virtual Competition Best Practices – Organizer Sets the Flow

Flyp10 is designed to meet your needs as an organizer.  Many of our features have been developed at the request and guidance of experienced meet organizers.  Each design feature is intended to help the flow of your competition in ways that should feel familiar to an in-person competition.

In general, there are two styles of Virtual Competitions.  A Same-day, Real-time competition, or a Multi-day Two-step competition.

In each example, the meet organizer should create their Flyp10 Event Meet(s) and assign judges to their event and level panels well ahead of any uploading.  We also recommend that the organizer start a Zoom meeting with breakout rooms for each team of judging panels.  The judges will get the routines in the same queue order as they judge on Flyp10.  Judges will use the Zoom breakout rooms to share any comments, questions and resolve out of range differences as they would in an in-person competition before submitting their final scores.  It also helps to have a judge with experience on Flyp10 to help new ‘Virtual’ judges work through any questions about navigating Flyp10.

The Same-day, real-time style.  In this approach, you can instruct all clubs to begin competing and uploading one routine after the other.   The organizer will need to select the DateTime sort order in Flyp10 for the Sanction.  This means the judges’ queues gets filled in chronological order of the upload.  This approach keeps the virtual competition moving and scoring like an in-person competition.  Like an in-person competition, you want to stagger the start times of the levels if you want the judges to view one level at a time.  Also like an in-person competition, you can have several sets of judges based on the number of competitors.  For example, you can assign one set of judges to levels 3-5 and another to levels 6-10.  At each club’s gym, the lower levels can compete and upload on one event while the upper levels compete and upload on another.  The routines will queue up for the judges as you have assigned them.  The key to a smooth virtual competition with this approach is to make sure you have all routines uploaded for a level before a new level starts. This is not required, just helpful to the judges. Otherwise, some clubs might start uploading the next level ahead of others who may not be uploading as quickly.

Benefits:  This approach feels more like an in-person competition and the gymnast, coaches and parents can see the scores come back almost as quickly.  Awards can be determined and announced shortly after all rotations of a given level are complete.  This also leaves little to no time for a club or coach to resubmit a ‘better’ routine, ensuring the most sportsman-like standard for all competitors.

Considerations: Allow time for larger clubs to complete their levels before everyone moves on to the next level.  Keeping the levels and group sizes even will help keep the judge’s queue full and make the best use of the judge’s time.

 

The Multi-day Two-Step style.  In this approach, you will instruct the clubs to compete and upload in step one, and, once all the uploads are complete, instruct the judges to begin judging in step two.  The organizer will need to select the ‘Level’ sort order for their sanction in Flyp10.  This means the judge's queue will release routines by level first, not by upload time as in the real-time style.  A Multi-day Two-Step allows you to direct all the clubs to upload at a pace and order you plan, but with a little less stress on getting the routines uploaded quickly.  This can be helpful for clubs that have large numbers of gymnasts and little room in the gym for them to compete and honor their local occupancy guidelines.

 

Once all the routines are uploaded at every level and event. The organizer can instruct the judges to begin judging.  Each panel of judges will receive the routines in the same order, one level at a time.

Benefits:  This can be a slightly faster competition in each gym since the clubs don’t have to wait for other clubs to finish a rotation.  Faster judging since the judge’s queue is complete and full before they start judging.

Considerations:  You must pay greater attention to the live Zoom monitoring to ensure clubs are not resubmitting routines over the course of the multi-day competition.  The organizer must set expectations with the parents and coaches that scores will be revealed at a time much later than a real-time competition.

A final word on Event Meets.  Each sanction must start with a minimum of one Flyp10 Event Meet. About half the sanctions use one Event Meet and half use more than one. The organizer can use multiple Event Meets to assign different mixes of judges at different levels.  They can be used to ensure specific levels only upload on specific days, such as creating separate Event Meets into Friday, Saturday and Sunday groupings.  Flyp10 is designed to be both simple and flexible.  Please contact us with your organizer question at meetdirector@flyp10.com

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